Admin I, Field Ops

Job Locations US-KS-Hesston




Southern Star Central Gas Pipeline is a leading transporter of natural gas to America’s heartland, that has provided quality service since our formation in 1904. At Southern Star our people are our greatest asset with growth and personal development being at the forefront of our focus. We’re committed to building a culture where everyone has the opportunity to do meaningful work and be recognized for their efforts.


Southern Star is a family-friendly, forward thinking, customer oriented company that strives for innovation and collaboration in all parts of our business where you can slip on your jeans and work in an atmosphere that values trust, learning, teamwork, and having fun while getting the job done.  We’re an established company that’s known as an employer of choice where we do business.  We’re known for our safety, credibility and integrity where our word is still our bond.  We’re in need of one more talented individual like yourself, that drives change and creates positive outcomes. We are confident that you will find the perfect match here to drive your goals.


In return for this level of talent and experience, Southern Star offers excellent medical benefits, competitive salary, 401k match, paid time off and tuition/fitness reimbursements. 



This position is accountable for providing administrative support for one or more persons(s) under close supervision.

  • Performs basics tasks and projects of lesser complexity, relying on established guidelines and/or detailed direction.
  • Work experience and classes from Company will familiarize employee with processes, procedures, guidelines, regulations, and policies of Company, department, and industry.


Primary responsibilities include (but not limited to):

  • Providing all administrative services for assigned work site(s), overseeing site(s) records, assisting with area’s regulatory and Company compliance activities.


Specific responsibilities include:



  • Manage and audit invoices, reimbursements
  • Input budget data, assist with budget maintenance
  • Assist with project setup, tracking, and administration using dedicated Company software
  • Assist with inventory maintenance, audit




  • Manage mail
  • Produce written communications, reports, documents, records
  • Enter, extract, report on and manipulate information and data within position-specific systems (e.g., Navision, Quillix, OSI, Chase, Veriforce, Microsoft Excel, Irthnet,, etc.)
  • Manage assigned electronic and hard-copy records
  • Perform routine clerical tasks (creating correspondence in various formats, word-processing, proofreading, filing, invoice management, keeping meeting minutes, answering telephones, managing site access [monitor gate, visitor log, badging, etc.], assisting with employee events; light housekeeping, assist with travel arrangements/meetings, assist with maintenance of site(s) calendar(s) and data for webpage, etc.)
  • Help on-board new hires
  • Help set up/manage local contracts
  • Serve as Company liaison at community events, help with volunteer efforts
  • Process confidential forms and records




  • Oversee licensing/local taxation issues of area’s vehicles
  • Input data into/maintain/create and run reports from various systems
  • Assist with completion, creation, filing, management of required forms, permits, and reports within Company and for governmental requirements
  • Maintain departmental files in compliance with applicable law, regulation, policy, and/or procedure
  • Assist with gathering data and records for internal/external audits


Other duties as assigned


Minimum Requirements:


  • High School graduate or equivalent
  • Valid driver’s license and insurability
  • At least 1 year experience in office setting providing administrative, clerical, and office management services
  • Highly analytical, detail-oriented
  • Intermediate-level experience with Microsoft Word, Excel, and Outlook or equivalent
  • Ability to take instruction from multiple individuals
  • Experience requiring good time management skills and the ability to successfully complete assignments with frequent interruptions
  • Ability to work overtime with or without notice
  • Ability to work in open office environment and, in some situations, outdoors in varied weather conditions
  • Ability to provide direction to others and work with individuals throughout the organization
  • Experience successfully applying basic business concepts
  • Ability to read and understand directions, policies, procedures and requirements and adhere to the same


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