Admin I, Field Ops

Job Locations US-WY-Rawlins
ID
2020-1613
Category
Operations
Type
Full-Time

Overview

 

Southern Star Central Gas Pipeline is a leading transporter of natural gas to America’s heartland, providing quality service since 1904. At Southern Star, our people are our greatest asset with growth and personal development at the forefront of our focus. We’re committed to building a culture for everyone to do meaningful work and be recognized for their efforts.

 

Southern Star is a family-friendly, forward-thinking, customer-oriented company striving for innovation and collaboration in all parts of our business. You can find your second family here in an atmosphere that values trust, learning, teamwork, and having fun while getting the job done.  We’re an established company known as an employer of choice in our industry and recognized for safety, credibility and integrity.  We need one more talented individual with goals to encourage excellence and create positive outcomes – you may be the perfect match.

 

In return for this level of talent and experience, Southern Star offers excellent medical benefits, competitive salary, 401k match, paid time off and reimbursements for tuition and fitness. 

 

  • This entry-level position is accountable for providing administrative support for one or more persons(s) under close supervision.
  • Performs basics tasks and projects of lesser complexity, relying on established guidelines and/or detailed direction.
  • Work experience and classes from Company will familiarize employee with processes, procedures, guidelines, regulations, and policies of Company, department, and industry.

Responsibilities

Primary responsibilities include (but not limited to):

  • Providing all administrative services for assigned work site(s), overseeing site(s) records, assisting with area’s regulatory and Company compliance activities.

 

Specific responsibilities include:

Analysis

 

  • Manage and audit invoices, reimbursements
  • Input budget data, assist with budget maintenance
  • Assist with project setup, tracking, and administration using dedicated Company software
  • Assist with inventory maintenance, audit

 

Administration

 

  • Manage mail
  • Produce written communications, reports, documents, records
  • Enter, extract, report on and manipulate information and data within position-specific systems (e.g., Navision, Quillix, OSI, Chase, Veriforce, Microsoft Excel, Irthnet,, etc.)
  • Manage assigned electronic and hard-copy records
  • Perform routine clerical tasks (creating correspondence in various formats, word-processing, proofreading, filing, invoice management, keeping meeting minutes, answering telephones, managing site access [monitor gate, visitor log, badging, etc.], assisting with employee events; light housekeeping, assist with travel arrangements/meetings, assist with maintenance of site(s) calendar(s) and data for webpage, etc.)
  • Help on-board new hires
  • Help set up/manage local contracts
  • Serve as Company liaison at community events, help with volunteer efforts
  • Process confidential forms and records

 

Compliance

 

  • Oversee licensing/local taxation issues of area’s vehicles
  • Input data into/maintain/create and run reports from various systems
  • Assist with completion, creation, filing, management of required forms, permits, and reports within Company and for governmental requirements
  • Maintain departmental files in compliance with applicable law, regulation, policy, and/or procedure
  • Assist with gathering data and records for internal/external audits

 

Other duties as assigned

Qualifications

Minimum Requirements:

 

  • High School graduate or equivalent
  • Valid driver’s license and insurability
  • At least 1 year experience in office setting providing administrative, clerical, and office management services
  • Highly analytical, detail-oriented
  • Intermediate-level experience with Microsoft Word, Excel, and Outlook or equivalent
  • Ability to take instruction from multiple individuals
  • Experience requiring good time management skills and the ability to successfully complete assignments with frequent interruptions
  • Ability to work overtime with or without notice
  • Ability to work in open office environment and, in some situations, outdoors in varied weather conditions
  • Ability to provide direction to others and work with individuals throughout the organization
  • Experience successfully applying basic business concepts
  • Ability to read and understand directions, policies, procedures and requirements and adhere to the same

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